Demystifying Database Management: Best Practices for Efficient Data Handling

Demystifying Database Management: Best Practices for Efficient Data Handling

by | Apr 26, 2023 | Database Management | 0 comments

Database management best practices is a key driver in the success of a business.

The data is acquired stored and validated in a systematic way, and data security has become one of the most important aspects of preventing data theft. To efficiently handle and store data there are a few key strategies to put in place.

1.   File Naming and Cataloging

If you are working with data, you must be able to find it. So, create a recognized filing system that everyone understands. Start with the year and the date, (year, month, and date). Then alphabetical order comes next, and when you have offices across the country all new staff will require an orientation to data management.

2.   Metadata to Retrieve Data

When setting up your system with descriptive information about the data stored. This enables future workers to access the data for use in the future. Some metadata may contain the following fields allowing it to be easily tracked. Database management best practices include:

  • Data contained
  • Author of Data
  • Field descriptions
  • Where data was created
  • How data was created

3.   Safe Data Storage

Every week we hear about Cyber Attacks and computer viruses, so safe storage is more important than ever. Data backup and preservation of data are essential. Cloud storage is a safe option used by many companies.

4.   Documentation

Best practice states that more than one type of documentation is required. In medical practice, it may be file-level and computer software. So, if the file is lost, and they often are, the practitioner can go to the computer where they are meant to be stored for safekeeping.

5.   Good Data Culture

Commitment to data culture will save time and money in the future. Learning the right data culture and training takes about three years at University/College. So, investing in a trained person who is committed to a safe data culture is a good step for your company to take.

6.   Privacy

Secure data ensures privacy and the trust of the client is what makes your business successful. Trust is not built overnight, and many clients are concerned about identity theft and loss of other data. If you have ever had a data breach you will understand that it undermines the whole company, and it can’t be allowed to happen.

Data security should be a standing item on your Corporate Governance meeting agenda, to keep it front of mind for all employees, and to raise awareness of any issues.

7.   Quality Software

Purchase the best quality data-management software that is designed to meet the needs of your business. The right software will work with both internal and external data.

Often it will need to be customized to meet the needs of your company. This way you will have self-analytics and the best system to showcase your work.


Database management best practices mainly come down to the planning phase. If you have a very old company with a great reputation, it is probably time to review data security now, if you follow the steps, it is not hard to do.